TALAWANDA DISTRICT BAND BOOSTER CLUB
May 18, 2005
Revised April, 2020
Adopted May 13, 2020
ARTICLE I. NAME
The name of this organization shall be the Talawanda District Band Booster Club.
ARTICLE II. PURPOSES
The purpose of this organization shall be to boost the overall spirit and increase the organizational efficiency of the Talawanda District Bands by:
- Providing administrative logistical support to the band directors as required.
- Promoting greater participation by the parents in all band activities, such as performances, parades, competitions, and the like.
- Bringing about a closer relationship and understanding between all district band programs and community at large.
- Initiating fund-raising activities to provide additional financial support for the Talawanda District bands.
- Develop and maintain gift money and endowment funds.
- Maintain capital needs account directed toward the purchase of uniforms as outlined in the current capital needs account fund guidelines attached hereto.
ARTICLE III. MEMBERSHIP
Membership is open to any person who subscribes to the purposes of the Talawanda District Band Booster Club and shall be classified as follows:
- Participating members – parents or guardians of Talawanda District band members and may vote in all business matters which come before the Talawanda Band Booster Club.
- Patron members – all others who join the Talawanda District Band Booster Club
ARTICLE IV. OFFICERS
The officers of this organization shall be participating members. or patron members. In the case of a patron member, they must have served the previous term in the same position as a participating member.
- The term of office shall be one year with a two-term limit. No officer may succeed themselves in the same office following the two year limit with the exception of the treasurer’s position. . An appointee to an unexpired term may serve an additional elected term if the amount of time served in the appointed term is less than one year.
- The officers of this organization shall include a president, vice-president, secretary, treasurer, and Middle School Liaison.
- The treasurer’s position is subject to the annual election schedule as noted above. This position can only be filled by a participating member. This position is not subject to the term limits as long as the treasurer continues as a participating member.
- If no nominees are available for a position, it may be filled by the previous officer holder for one additional one year term upon appointment by the executive committee.
Duties of Officers
The president shall have such powers of supervision and management as customarily pertain to the office; shall preside at all meetings of the organization and the executive committee; may sign or endorse checks in the absence of the treasurer; and shall perform such other duties as the executive committee may direct.
The vice-president shall perform all the duties of the president in case of absence or disability of the latter.
The secretary shall keep minutes of all meetings of the organization and conduct such correspondence as is necessary for the operation of the organization.
The treasurer shall receive and have custody of all monies and securities belonging to this organization; make a financial report to the members at each meeting; pay only those bills which have had prior authorization by the executive committee, arrange for an annual audit of the books by a qualified accountant; file appropriate tax exemption forms with the IRS as required; and be bonded in an amount determined by the executive committee and paid for by the organization.
5. Middle School Liaison
The liaison shall represent the Middle and Elementary school parents and band members’ concerns and needs.
ARTICLE V. ELECTION OF OFFICERS
Nominations shall be gathered no later than April’s meeting to submit a slate of candidates for officers of the organization to be voted upon at or before the May general meeting. The president shall accept nominations from the floor for any or all elective offices, with the provision that prior consent of the nominee has been obtained. The election to office shall require a simple majority of qualified voters present at this meeting. Term of office shall begin June 1.
ARTICLE VI. COMMITTEES
1. Executive Committee
The executive committee shall consist of the elected officers of this organization, directors of the bands at Talawanda High School and Talawanda Middle School and chairs of the permanent committees. The executive committee shall conduct the official business and direct and coordinate the activities required to carry out the purposes of this organization.
2. Permanent Standing Committees
There shall be two permanent standing committees: the Director of Public Relations, which will oversee Booster related communications and Fund-raising, which will oversee all aspects of fund-raising for the Boosters (these committees will cooperate on many aspects as dictated by the executive board).
3. Appointed Ad Hoc Committees
The president may appoint additional committees as necessary for the smooth operation of the organization. These committees may be temporary (ad hoc) or permanent, consisting of, but not limited to, telephone committee, uniform committee, awards committees, and the like. Said appointments should be with the approval of the executive committee.
ARTICLE VII. MEETINGS
There shall be two types of meetings of this organization: executive committee meetings and general membership meetings.
- The executive committee shall have regularly scheduled monthly meetings and other meetings as needed.
- There shall be a May general meeting at which time officers shall be elected for the ensuing year. The executive committee shall determine date and time of other general membership meetings.
ARTICLE VIII. DUES
The executive committee subject to the approval of the general membership shall determine dues.with priority given to not charging dues until that time that is deemed financially prudent.
ARTICLE IX. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall guide the organization in all cases to which they are applicable and not inconsistent with this constitution.
ARTICLE X. AMENDMENTS
These articles may be amended, supplemented, or repealed by a two-thirds vote of eligible voting members present at any general membership meeting called for the purpose of considering the proposed change.